Payables, receivables and bank reconciliation

Payables: owed to suppliers

The Payables tab lists the supplier bills recorded in Receiving & bill matching that are not fully paid, per supplier, as not due yet, 1-30, 31-60, 61-90 and over 90 days late. Due date = bill date + the supplier's credit days: tap Set credit days to set them; if not set, the days are read from the payment terms text. Tap Record payment on a bill once you pay it (partial payments are fine).

Steps

1. Open Reports › AP / AR / Bank › Payables
2. Tap Set credit days for each suppliere.g. 30 days, or 0 for cash on delivery
3. When you pay a bill, tap Record payment with the amount, date and method

Good to know

• A payment above the bill's open amount is refused; a mistake is reversed with a reason
• Goods received with no supplier bill yet are shown apart and are not counted as owed
• Recording a payment here does not post to the cash book

Receivables: owed to the store

The Receivables tab brings together the wholesale customers' aging from Billing and the last 90 days of delivery-app sales not yet covered by a payout statement. Each part shows when the store uses it and your account may see it.

Bank reconciliation

Add a bank account, then Import statement: choose the CSV or Excel file from your bank app. The date, description, withdrawal, deposit and balance columns are guessed for you; check them and import. Importing the same file again adds nothing. BoxBak suggests pairs with recorded money (PromptPay on bills, cash-book transfers, supplier payments, wholesale receipts, delivery-app payouts, payroll) when the amount matches and the dates are at most 3 days apart. Confirm the suggestions or tap Match to pick yourself; explain a remainder such as a bank fee with a note. When every line of the month is matched, tap Mark month reconciled.

Steps

1. Tap Add bank account, then Import statement
2. Check the guessed columns and import
3. Confirm the suggested pairs, then match the rest yourself
4. When everything is matched, tap Mark month reconciled

Good to know

• One recorded movement can explain only one statement line
• A reconciled month's matches cannot change until it is re-opened with a reason
• The AI assistant and MCP answer what is owed to suppliers and the reconciliation status, without statement descriptions